How Do Accounts and Sharing Work?

How Grasshopper Signup Accounts and Sharing Work

Understanding how form ownership and sharing work will help you collaborate effectively with your team. Here's how the system works:

Form Ownership and Creator Email Addresses

When you create a form, the system uses your email address to establish ownership:

• Form Creation: Anyone can create forms - the person who saves the form becomes the owner
• Creator Email Address: Each form is saved with a creator email address that determines ownership
• Dashboard Access: When you login to Grasshopper, the system shows all forms that have been saved with your email address
• Form Reassignment: The form owner can be changed with the Change Owner button on the form's Edit page (or the Form Owner row in Form Settings), moving the form to a different account. By default the previous owner is kept as a collaborator
• Notifications: The creator email address receives response notifications and form updates

Account Security

All Grasshopper Signup accounts use strong security measures:

• Magic Link Authentication: Secure, passwordless login sent to your email
• Google/Microsoft Login: Use your existing secure accounts
• No Weak Passwords: Our authentication methods eliminate password-related security risks

How Form Sharing Works

You have multiple ways to give others access to your forms for collaboration:

1. Share the Form Link

• Anyone with the form link can view and sign up
• Perfect for participants and general access
• No account required for participants to submit responses

2. Share Private Response Links

• Share direct links to view responses with trusted team members
• Gives access to response data without requiring account creation
• Useful for co-organizers who need to see who signed up
• Links work immediately without the recipient needing to log in

3. Invite Users to Your Forms

• Share forms directly with team members by email address
• Shared forms appear in their personal dashboard when they log in
• They can view, edit, and manage responses for shared forms from their dashboard
• Perfect for ongoing collaboration and team management
• Collaborators can access View Form, View Responses, Edit Form, Form Options, and Duplicate Form functions
• Only form owners can delete forms or share them with additional users

Premium Account Benefits

When you upgrade to a Premium account, all of your forms become Premium forms with enhanced features:

• Unlimited Response Viewing: View responses for forms with more than 30 responses
• Enhanced Collaboration: Anyone with access to private response links can view responses regardless of form size
• Account-Wide Upgrade: Premium status applies to all forms you have created and any new forms you create
• Advanced Features: Access to premium-only features and settings

Best Practices for Team Collaboration

1. Use Dashboard Sharing: Invite team members by email for full collaborative access to forms
2. Share Response Links: Use private response links for team members who only need to view responses
3. Reassign Form Ownership: To transfer a form to a different user, go to the Edit form page, find the Form Owner card near the bottom, and click Change Owner. Enter the new owner's email, choose whether to keep the current owner as a collaborator (on by default) and whether to email the new owner their form links, then confirm. See How to Change the Form Owner for full details.
4. Maintain Security: Only share links with trusted team members

Getting Started with Sharing

To share a form with team members:

1. Go to your Dashboard
2. Find the form you want to share
3. Click the "Collaborate" button on the form's card
4. Enter email addresses of team members
5. They'll receive an invitation and see the form in their dashboard

Need more details? Check out our detailed form sharing guide or team member invitation tutorial.