Friday Daytime Staff Sign Up (10/16)

Work in AlumniQ to register walk in guests and reprint name badges. Work with event captain to rotate breaks and lunch. 

Manage the gift station on the Annual Giving side; coordinate onsite between Annual Giving, Gift and Donor Services, Fall Incentives Campaign and Experience Vanderbilt button tables for coordinated gift effort. Guest registraiton is open from 8am-4pm. GDS materials will be at Donation table (printed gift forms, CC Machines, etc) 

Respond to guest questions and coordinate mobility requests

Check in staff for shift- distribute supplies as needed to volunteers- manage staff lounge- manage food deliveries set up by Signature Events- tidy up HQ at end of shift

Check in staff for shift- distribute supplies as needed to volunteers- manage staff lounge- manage food deliveries set up by Signature Events- tidy up HQ at end of shift

Work with Student Workers to pack up registration supplies and move to the Great Room to store. 

Description: Friday, October 16. Arrive at Carmichael College, Great Room by 7:00 AM and text Randy. Work Reunion Registration from 7:00 AM until 8:30 AM, then head to Community Conversations: Asian Studies Lecture and AAVA Reception at Community Event Space.

Description: Friday, October 16. Arrive at Carmichael College, Great Room by 7:00 AM and text Randy. Check in with Overall Registration Manager, Kathryn Carmody. Work Reunion Registration from 7:00 AM until 9:00 AM; leave at 9:00 AM.

Description: Serve as main DAR point of contact for event; pick up materials at DAR HQ

Description: Work with EV Students to distribute buttons to guests; direct to Gift table for for a donation

Description: Welcome guests, direct to pre-registered or walk in registration; direct traffic, help keep space tidy and registration supplies stocked

Description: Distribute medallions to Quinqs (alumni only, no guests)

Description: Greet guests, ask to scan the QR code in their confirmation email. If they are not registered, direct to Walk-in Registration. Assist with assembling name badge holder, restocking badge holders as necessary. NEW: Guests who have made their Reunion gift this year, will receive a special button to pin on their name badge holder. This will be indicated by a specific icon. Please scan all name badges as they print for the icon, and present each donor with a button and THANK THEM FOR MAKING THEIR REUNION GIFT this year.

Description: Hand out and replenish swag throughout your shift, float as needed to assist and guide attendees through registration

Description: Welcome guests and scan each attendee name badge according to the event entry rules. You will need a scanner prior to your shift. Shift start time is when you need to be in position. Please arrive early to receive supplies. Check in details will be communicated via email. 

Description: Check in with Event Lead on best place to stand to direct guests. Assist guests looking for Classroom. Know the location of the classroom & know the location of the restrooms.

Description: This role assists the Tour Captain; gather tour-takers, scans name badges; follows tour to help holding doors, keeping group together; arrive directly to your tour location and check in with the tour captain.

Description: Gather tour-takers, scans name badges; follows tour to help holding doors, keeping group together; arrive directly to your tour location and check in with the tour captain. Stop by Carmichael for your gift after your shift.

Serve as main DAR point of contact for event

Welcome guests and scan each attendee name badge according to the event entry rules. You will need to pickup a scanner prior to your shift. Shift start time is when you need to be in position. Please arrive early to pick up supplies and walk to you venue. Check in and supply details will be communicated via email. One (1) staff member at tour site; stop by Carmichael for a scanner and return scanner to Carmichael following event. 

Description: Set-up event, scan attendees, clean up event

Description: Friday, October 16. Coming from Reunion Registration; arrive at Community Event Space by 8:45 AM. Work Community Conversations: Asian Studies Lecture and AAVA Reception from 8:45 AM until 12:00 PM; help clean up and leave at 12:00 PM.

Primary Role: Direct arriving guests and oversee name badge printing area; elevates larger issues to Brooke or Reg

Primary duties: Receive guests and directs traffic to name badges (already registered) or walk ins; Oversees name badge printing area and staff assigned to them; positions themselves in areas of need to best manage flow (and relative to weapons detection); re-enforces that name badges are required and must be printed (not on phone)

Must know: Front end check in of AiQ name badge printers; general flow of a registration area; guest management

Description: Help manage guests on arrival; ensure all guests have a Reunion Name badge; direct to overflow viewing room in Sarratt Third Floor; float between Cinema and Foyer; answer guest questions

General coverage of Reunion Activities in your respective area. Connect and network

General coverage of Reunion Activities in your respective area. Connect and network

Description: Welcome guests and scan each attendee name badge according to the event entry rules. You will need to pickup a scanner prior to your shift. Shift start time is when you need to be in position. Please arrive early to pick up supplies and walk to you venue. Check in and supply details will be communicated via email. 

Respond to guest questions and coordinate mobility requests

Description: Drive golf carts for campus mobility rides; coordinate with Golf Cart Dispatch (Ashley West)

Description: Work with EV Students to distribute buttons to guests; direct to Donation Table to make a donation in lieu of payment for buttons. Following shift, pack up all buttons back into boxes and check out with registration lead.

Serve as main DAR point of contact for event; Arrive early to meet UCE to get alumni and student tickets (note the different design). Divide evenly among 3 alumni check in tents and 3 student check in tents. Ensure AiQ rep also arrives early with 6 Wifi Scanners (3 set to student package, 3 set to alumni package). Place out express registration signs. Host pre-event huddle at 11:30am by calling all staff to Check in Tent #1. 

Description: Actively assist guests needing to scan the QR code, which will prompt them to create a new registration, or add the Block Party to their existing registration. Offer assistance as needed. The number on your job assignment corresponds with the Check-in Tent # at which you will be stationed. Tents will have visible numbering.

Description: Station yourself at the Tote Bag Giveaway tent; exchange one ticket for one tote bag

Description: Welcome guests and scan each attendee name badge according to the event entry rules. Please pick up a scanner at the Check-In Table closest to the Restrooms / Carmichael. The number on your job assignment corresponds with the Check-in Tent # at which you will be stationed. Tents will have visible numbering.

Description: Welcome guests and scan each attendee name badge according to the event entry rules. Please pick up a scanner at the Check-In Table closest to the Restrooms / Carmichael. The number on your job assignment corresponds with the Check-in Tent # at which you will be stationed. Tents will have visible numbering.

Description: Welcome guests and scan each attendee name badge according to the event entry rules. Please pick up a scanner at the Check-In Table closest to the Restrooms / Carmichael. The number on your job assignment corresponds with the Check-in Tent # at which you will be stationed. Tents will have visible numbering.

Description: Greet alumni and students approaching the Check-in Tent. Direct them to a student or alumni line.

Description: Inside Block Party, identify the Pin Drop Table. As guests arrive to table, collect 1 ticket in exchange for 1 Homecoming Pin.

Description: After being scanned into this event, registered alumni will receive 1 ticket with four perforated pull-sections to exchange for (1) entrée, (1) dessert, (1) swag item and (1) Pin. After the event, return tickets to Event Lead. The number on your job assignment corresponds with the Check-in Tent # at which you will be stationed. Tents will have visible numbering.

Description: After being scanned into this event, registered alumni will receive 1 ticket with four perforated pull-sections to exchange for (1) entrée, (1) dessert, (1) swag item and (1) Pin. After the event, return tickets to Event Lead. The number on your job assignment corresponds with the Check-in Tent # at which you will be stationed. Tents will have visible numbering.

Description: After being scanned into this event, registered alumni will receive 1 ticket with four perforated pull-sections to exchange for (1) entrée, (1) dessert, (1) swag item and (1) Pin. After the event, return tickets to Event Lead. The number on your job assignment corresponds with the Check-in Tent # at which you will be stationed. Tents will have visible numbering.

Description: Friday, October 16. Arrive at The K.C. Potter Center by 2:45 PM (15 minutes early) and text Randy. Work Community Conversations: LGBTQI+ Life and LAVA Reception from 3:00 PM until 4:30 PM, then head to Class Parties: 25th-30th Reunions at Library Lawn.

Description: Stand near the informational A Frame Signs in the Block Party and answer questions, directing guests to various areas of the Block Party (maps provided)

Gather tour-takers, scans name badges; follows tour to help holding doors, keeping group together; arrive directly to your tour location and check in with the event lead. Stop by Carmichael for your gift after your shift.

Description: Check in with Event Lead on best place to stand to direct guests. Assist guests looking for Classroom. Know the location of the classroom & know the location of the restrooms.

Welcome students and scan the QR Code in their confirmation email. All students must register to receive tickets. For students who have not registered, please have them step to the side, scan the QR code on the Express Registration sign, and complete the brief form. Once completed, their confirmation screen will have a QR code that can be scanned. If scanner flashes green, please have the proceed to the Ticket Distributor to receive their tickets. Scanners will be distributed by the Event Leads at the event. Please check in at Check-in Tent #1, on Kensington Place and 24th Avenue, closest to Carmichael.

Description: Work with EV Students to distribute buttons to guests; direct to Gift table for for a donation

Description: Gather tour-takers, scans name badges; follows tour to help holding doors, keeping group together; arrive directly to your tour location. Stop by Carmichael for your gift after your shift.

Description: Welcome guests and scan each attendee name badge according to the event entry rules. You will need to pickup a scanner prior to your shift. Shift start time is when you need to be in position. Please arrive early to pick up supplies and walk to you venue. Check in and supply detials will be communicated via email. 

Description: Meets tour guide, provides headset. Pick up speaker gift, clickers, and materials at Carmichael Great Room.

Description: Meets tour guide, provides headset. Pick up speaker gift, clickers, and materials at Carmichael Great Room. Then head to meeting spot.

Description: Meets tour guide, provides headset. Pick up speaker gift, clickers, and materials at Carmichael Great Room. Then head to meeting spot.

Description: This role assists the Event Lead; gather tour-takers, scans name badges; follows tour to help holding doors, keeping group together; arrive directly to your tour location and check in with the event lead. Stop by Carmichael for your gift after your shift.

Description: This role assists the Tour Captain; gather tour-takers, scans name badges; follows tour to help holding doors, keeping group together; arrive directly to your tour location and check in with the event lead. Stop by Carmichael for your gift after your shift.

Description: Set-up event, scan in attendees, clean up event

Description: Assists Greeter and Scanner, but primary role will be positioned downstairs and confirm NO students wearing brightly colored neon wristband approach the bard.

Description: Friday, October 16. Arrive at Community Event Space by 2:15 PM (15 minutes early) and text Randy. Work Community Conversations: BCC Reception and AVBA Mixer from 2:30 PM until 6:00 PM, then head to Class Parties: 5th-20th Reunions at Alumni Lawn.

Description: Friday, October 16. Arrive at Community Event Space by 2:45 PM (15 minutes early) and text Randy. Work Community Conversations: BCC Reception and AVBA Mixer from 3:00 PM until 6:00 PM, then head to Class Parties: 35th-45th Reunions at Curry Field. Includes a 30-minute break.

Description: Friday, October 16. Arrive at Community Event Space by 3:45 PM (15 minutes early) and text Randy. Work Community Conversations: BCC Reception and AVBA Mixer from 4:00 PM until 5:30 PM, then head to Class Parties: 35th-45th Reunions at Curry Field.

Description: Support Affinity Networks at Event, Primary contact for student center staff onsite; Jess will provide detailed schedule

Description: Friday, October 16. Arrive at Community Event Space by 3:45 PM (15 minutes early) and text Randy. Work Community Conversations: BCC Reception and AVBA Mixer from 4:00 PM until 5:30 PM, then head to Class Parties: 5th-20th Reunions at Alumni Lawn.

Respond to guest questions and coordinate mobility requests

Respond to guest questions and coordinate mobility requests

Respond to guest questions and coordinate mobility requests

Description: Friday, October 16. Arrive at Garland Hall by 12:15 PM (15 minutes early) and text Randy. Work Community Conversations: CLACX Lecture and VAHLA Reception from 12:30 PM until 3:00 PM, then head to Registration Pack Up at Carmichael College.

Description: Friday, October 16. Arrive at Garland Hall by 11:45 AM (15 minutes early) and text Randy. Work Community Conversations: CLACX Lecture and VAHLA Reception from 12:00 PM until 3:00 PM, then head to Registration Pack Up at Carmichael College. Includes a 30-minute break.

Description: Friday, October 16. Coming from Community Conversations: CLACX Lecture and VAHLA Reception; arrive at Carmichael College by 3:00 PM and check in with Amy Jarvis. Work Registration Pack Up from 3:00 PM until 6:00 PM, then head to Class Parties: 5th-20th Reunions at Alumni Lawn. Includes a 30-minute break.

Description: Friday, October 16. Coming from Community Conversations: CLACX Lecture and VAHLA Reception; arrive at Carmichael College by 3:00 PM and check in with Amy Jarvis. Work Registration Pack Up from 3:00 PM until 6:00 PM; leave at 6:00 PM.

Primary contact for speakers and staff supporting this discussion.

Primary contact for speakers and staff supporting this discussion.

Walk-in Reg Lead oversees all of Walk-in Registration, including 50th Reunion Registration and Quinq Medallion. Rotates with team for breaks and lunch.

Walk-in Reg Lead oversees all of Walk-in Registration, including 50th Reunion Registration and Quinq Medallion. Rotates with team for breaks and lunch.

Float throughout Registration to support Pre-reg and Walk-in Managers and staff; assist with registration, swag, and donation stations. Keep the room tidy, remove trash, replenish swag and supplies, and direct student employees to areas of greatest need or to cover gaps in staffing. Coordinate staff breaks and meal rotations with other Reg Managers (Kennedi / Kathryn / Amy), provide coverage as needed. Elevate concerns to Brooke as needed (646-512-4908).

Float throughout Registration to support Pre-reg and Walk-in Managers and staff; assist with registration, swag, and donation stations. Keep the room tidy, remove trash, replenish swag and supplies, and direct student employees to areas of greatest need or to cover gaps in staffing. Coordinate staff breaks and meal rotations with other Reg Managers (Kennedi / Kathryn / Amy), provide coverage as needed. Elevate concerns to Brooke as needed (646-512-4908).

Description: Drive golf carts for campus mobility rides; coordinate with Golf Cart Dispatch (Ashley West)

After being scanned into this event, registered alumni will receive 1 ticket with three perforated pull-sections to exchange for (1) entrée, (1) dessert, (1) swag item After the event, return tickets to Event Lead.

After being scanned into this event, registered alumni will receive 1 ticket with three perforated pull-sections to exchange for (1) entrée, (1) dessert, (1) swag item After the event, return tickets to Event Lead.

After being scanned into this event, registered alumni will receive 1 ticket with three perforated pull-sections to exchange for (1) entrée, (1) dessert, (1) swag item After the event, return tickets to Event Lead.

After being scanned into this event, registered alumni will receive 1 ticket with three perforated pull-sections to exchange for (1) entrée, (1) dessert, (1) swag item After the event, return tickets to Event Lead.

After being scanned into this event, registered alumni will receive 1 ticket with three perforated pull-sections to exchange for (1) entrée, (1) dessert, (1) swag item After the event, return tickets to Event Lead.

After being scanned into this event, registered alumni will receive 1 ticket with three perforated pull-sections to exchange for (1) entrée, (1) dessert, (1) swag item After the event, return tickets to Event Lead.

After being scanned into this event, registered alumni will receive 1 ticket with three perforated pull-sections to exchange for (1) entrée, (1) dessert, (1) swag item After the event, return tickets to Event Lead.

After being scanned into this event, registered alumni will receive 1 ticket with three perforated pull-sections to exchange for (1) entrée, (1) dessert, (1) swag item After the event, return tickets to Event Lead.

Support efforts at the Tote Bag Table during the Homecoming Block Party

Support efforts at the Tote Bag Table during the Homecoming Block Party

Support efforts at the Tote Bag Table during the Homecoming Block Party

Staff Check in Table, scan namebadges, review guest list and hand out wrist bands to 21 +guests

Greet Volunteers, Distribute one volunteer thank you pin per alumni volunteer (not enough to give to guests or non-volunteer alumni), remind them to stop by Main Registration in Carmichael for additional thank you gifts.

Greet Volunteers, Distribute one volunteer thank you pin per alumni volunteer (not enough to give to guests or non-volunteer alumni), remind them to stop by Main Registration in Carmichael for additional thank you gifts.

Description: Welcome guests and scan each attendee name badge according to the event entry rules. You will need to pickup a scanner prior to your shift. Shift start time is when you need to be in position. Please arrive early to pick up supplies and walk to you venue. Check in and supply detials will be communicated via email. 

Support Affinity Networks at Event, Primary contact for student center staff onsite; Jess will provide detailed schedule

Description: Friday, October 16. Coming from Community Conversations: CLACX Lecture and VAHLA Reception; arrive at Carmichael College by 3:00 PM and check in with Amy Jarvis. Work Registration Pack Up from 3:00 PM until 6:00 PM; leave at 6:00 PM.